Moving forward, all people registering for an Amaco Small Group Tour must be fully vaccinated against COVID-19 to travel with us.
The only exception to this is if they are medically exempt from having the vaccine. We’ve highlighted three scenarios below which reflect different vaccination statuses.
Fully vaccinated (or soon will be)
If you will be fully vaccinated against COVID-19 at least two weeks before their trip begins, you’re good to go! You just need to email proof of this to email@example.com at least 10 business days prior to your scheduled departure.
If you are unable to be vaccinated against COVID-19 for medical reasons, you will need to provide Amaco with a copy of an official government exemption at least 10 business days before your conference departs. You will also need to take a PCR test three days before your departure and email the results to firstname.lastname@example.org. If Amaco do not receive these within the given time – or your PCR test result is positive – you will not be able to travel with us.
If you have not been fully vaccinated against COVID-19, and you are not exempt from having the vaccine for medical reasons, unfortunately, they won’t be able to travel with Amaco.
This policy is only for travel with Amaco. It is important to note that certain countries, airlines, cruise lines and service providers will have different requirements which we will communicate to all clients at the time of registration.
COVID-19 TERMS AND CONDITIONS
Please note: our COVID-19 Vaccine Policy now forms part of our standard booking terms and conditions. For our full Terms and Conditions please click here.
COVID-19 Vaccine Policy Terms & Conditions
You must be fully vaccinated to travel on any Amaco Small Group Tours Conference unless you are exempt.
You must provide proof of full COVID-19 vaccination status to Amaco 10 business days prior to the scheduled conference departure date. Proof of your vaccination status must include your name (matching your passport) and the date on which your final vaccine was administered (which must be at least 14 days prior to your date of departure).
You will be exempt from the requirement to provide proof of your vaccination status if you have a medical reason which means you cannot be vaccinated against COVID-19. You must provide us with proof of your medical exemption by email no later than 10 days before your date of departure. Your email must attach a copy of an official government exemption stating that you have been advised against having a recognised COVID-19 vaccine.
In addition, if you are claiming an exemption, you must take a PCR test three days prior to departure and receive a negative result. The results of your PCR test must also be emailed to Amaco prior to your departure. There is no requirement to send us any PCR test results if you are fully vaccinated although it is important to note some countries may require this on entry/exit.
You will be refused entry to the conference and full cancellation fees will be applied if:
(i) you cannot show proof of your full vaccination status at least 10 days prior to the conference departure; or
(ii) you do not email us proof of your exempt status and negative PCR results within the timeframes specified above.
COVID-19: Important information
We strongly recommend that you familiarise yourself with airline and government requirements around passenger safety and COVID-19, including the need to produce evidence meeting airline and border control requirements in relation to a negative COVID-19 test both for transit and final destination passengers. This information is subject to change without notice so we recommend you update yourself in relation to the relevant airline and government policies for your transit and final destination at each of (i) the time of booking, (ii) as you approach your travel date, and (iii) immediately before travel.
Airlines, hotels and other travel service providers will need to comply with national and/or local guidelines and requirements relating to COVID-19 and will have implemented certain measures as a result. This will likely include specific requirements regarding personal protective equipment, such as the use of face-masks by customers and staff, social distancing, maximum number restrictions on the use of certain facilities, designated alternative entrance and exit routes, mandatory hand sanitisation, limited entertainment options and limited food/drink availability. We do not expect these measures to have a significant impact on your enjoyment of the conference and all measures will be taken with the purpose of securing your safety and those around you.
Local regulations may require you to provide a negative test result for COVID-19, temperature checks and/or a self-declaration of health prior to departing and at certain venues on your trip. Any travellers displaying symptoms of illness may require a negative COVID-19 test and/or doctor’s clearance before continuing the itinerary. If you show symptoms of COVID-19 and are either unable or unwilling to be tested, Amaco may remove you from the conference to prevent any risk to others. Whilst part of the conference group, customers may also be required to wear a mask when necessary.
(Updated 5 November 2021)